Client Overview

This multi-state retail organization employs over 150 team members and operates in fast-paced, customer-facing environments. Despite having a dedicated HR department, the company faced challenges in maintaining compliance with OSHA’s mandatory reporting requirements. We worked with both their HR and C-Suite team to achieve desired results.

The Challenge

The organization lacked a consistent and comprehensive process for documenting employee injuries. Without a clear reporting system or accurate historical records, the HR team faced increasing difficulty meeting annual OSHA Form 300 and Form 300A reporting requirements.

This gap not only created compliance risk but also limited the company’s ability to identify workplace safety trends or prevent future incidents.

Our Solution

WorkSpring partnered with the organization’s HR and executive leadership teams to conduct an audit of existing reporting practices and documentation.

Following the audit, the WorkSpring team:

• Reviewed prior OSHA documentation and injury reporting history
• Updated and organized all OSHA Form 300 records for accuracy and completeness
• Electronically filed the OSHA Form 300A to meet current compliance standards
• Developed a Standard Operating Procedure (SOP) outlining step-by-step injury documentation and annual filing requirements
• Conducted training sessions for HR and operations staff to ensure proper use of the new process
• Provided a quick-reference guide for easy access to procedures and deadlines

The entire project was completed within two weeks, ensuring compliance ahead of the filing deadline.

The Results

• A fully compliant, organized system for documenting workplace injuries
• Streamlined annual OSHA reporting process
• Increased confidence in meeting regulatory deadlines
• Greater visibility into workplace safety trends, allowing for proactive risk management

Why It Matters

A comprehensive injury reporting system protects both employees and organizations. By documenting incidents accurately and on time, companies not only reduce compliance risks and avoid penalties but also strengthen their culture of safety and accountability.

Accurate OSHA reporting enables leadership to identify hazards, improve working conditions, and demonstrate a tangible commitment to employee well-being—a critical factor in long-term retention and trust.

Ready to Strengthen Your HR Compliance Framework?

From audits to documentation and training, WorkSpring helps organizations simplify compliance and safeguard their people. Contact us at: workspring.org/hr-solutions/contact-us